Your back office, in one place
One app for invoices, another for agreements, a spreadsheet for everything in between, and the same client in five places. We build one system that runs from the first enquiry to the paid invoice, from the one we built to run Teralith.
The core from USD 10,000, Apex Care USD 250 a month. Fixed quote before we start.
Each step drafts the next
- Enquiry
- Quote
- Signed agreement
- Deposit invoice
- Delivery
- Care plan
A client accepts a quote and the agreement and the deposit invoice are already drafted. Nobody types a client, an amount or a date twice.
Money you can trust
Bank statements are read line by line, and the balance has to add up to the cent before anything is written. You approve each line.
It checks in with you
Overdue invoices become reminder drafts on a ladder you set. Deadlines and open tasks sit in your own calendar, and a weekly summary arrives by email.
Made for here
BBD and USD side by side at the fixed peg, and books mapped to the lines of the local tax return.
The machine drafts. A person sends.
Quotes, reminders and replies are prepared for you. Anything written fresh waits for your approval. Templated messages, such as a receipt, send themselves only if you switch them on.
Every table checks who is asking before it answers, signing in takes a second step, and every record is copied to private storage each night.
What it looks like in your business
A clinic or practice
Enquiry to booking to invoice, with recall reminders that draft themselves.
Property
Leases, rent schedules, owner statements, and a private link per tenant.
A service business
Quotes, agreements, deposits and instalments, tracked until paid.
Examples of what we would build. Each starts from the same tested foundation.
How it is built and priced
The core. Clients, quotes, invoices, payments, private client links and nightly backups, set up around how you work. An Apex build, from USD 10,000.
Your modules. Books, bank statement import, agreements with signing, recurring billing, reminders. Added in phases during the care plan.
Apex Care. Hosting, backups, fixes and new modules over time, USD 250 a month.
How paying works